You are here

Reimbursement for Travel and Business-Related Expenses

Printer-friendly version


As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvard’s mission of education and research. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the traveler’s gross income.

Guidelines that are tailored specifically to the Harvard Forest (“HF”) are found below, however please refer to Harvard University’s Travel Policy for more detailed information.

Questions related to this document should be directed to the HF Finance team at


Harvard Forest Travel Expense and Reimbursement Guidelines (full policy with appendices)

Appendix A: HF Travel Request Form

Appendix B: HF Travel Arrangement Request Form

HF Travel Request Form Instructions


Date First Effective:  07/01/22

Revision Date:  4/16/2024